Note: Before you start, the program's Data Room must contain the relevant source documents. The question must also have a response document created in HAQ Manager. You need the Author or HAQ Contributor role to edit the response.
Prepare the response
1. Open the response
Go to HAQ Manager, find the question file assigned to you, and click View Response.
Opening an assigned response in the editor
The editor opens in Content view. Use the table of contents on the left to move between questions. Expand the arrows when a response contains many questions.
2. Open Template view
Click Template and select the question you want to draft. Template view shows the instructions Weave uses to generate the response.
The question remains at the top of the response instructions. Beneath it, Response Guidance provides an AI-generated starting point for the response approach.
Opening the instructions for one question
Important: Keep the health authority question intact. Edit the Response Guidance beneath it instead of deleting or rewriting the question.
Next, turn the alignment strategy into clear instructions for the section.
3. Customize Response Guidance
Review the Response Guidance and add the strategy, emphasis, and output structure your team agreed on.
A useful instruction covers:
- Context: The source files that contain the supporting evidence
- Task: What the response should explain, compare, summarize, or emphasize
- Format: The expected structure, such as a narrative, table, headings, columns, order, or length
Customizing the response instructions for a question
Tip: Be specific. Instead of asking for a table, name the columns, their order, and what each row should represent.
Once the instructions reflect your strategy, confirm that the right sources are attached.
4. Confirm the source files
Review the purple source-file tags beneath the instructions. Click the X on a file you do not want the AI to use.
To add another file, click the + icon. Search the Data Room by file name or browse to its folder, select the file, and click Save.
Choosing the source files for one response
Note: The AI only uses the sources attached to that question. Check this list even if the sources were already reviewed in HAQ Manager.
Your instructions and source files are now ready for section-by-section generation.
Generate and refine the draft
5. Generate one response section
Click Save and Generate for the selected question. Weave returns you to Content view while it generates the response.
Generating the first draft for one question
Review and generate one question at a time. This makes it easier to correct the instructions or sources before you move to the next section.
Note: Generated wording can vary between runs even when the underlying evidence stays the same. Review every version before accepting it.
6. Review the sources
Open Sources on the right side of the editor. Hover over generated text to see the supporting source file and page number.
Use the link from the Sources panel to open the source in the Data Room when you need more context.
Tracing generated content to its supporting source
If the response repeatedly misses the same content or structure, return to Template view and improve the Response Guidance or source selection.
7. Refine a targeted passage
Open Refinement and select the response block you want to change. Add a focused instruction, then review the original and proposed versions side by side.
Click Accept to use the new version or Reject to keep the existing text.
Refining one passage without regenerating the full response
Use Template view for changes to the overall response strategy. Use Refinement when you want to update one passage without affecting the rest of the response.
8. Make manual edits and add figures
Click into generated text to edit it directly. To add a figure, click the + icon, select Figure, and choose an image from the Data Room or upload one from your computer.
Making a manual edit and adding a figure
Inserted tables and figures appear in the document's Tables and Figures section.
Tip: If you want to undo a larger change, open the three-dot menu and select Version History. Preview an earlier version before restoring it.
When the draft is ready, use Comments and data verification to complete the team review.
Collaborate and verify
9. Collaborate with comments
Add a comment when you want to ask a question, explain a decision, or request review without changing the response text.
Leaving review context for a collaborator
Multiple collaborators can work on different questions in the same response. Use comments to keep review decisions connected to the relevant content.
10. Run data verification
Open Editing, select Verify, add your name, and click Begin Data Verification.
Weave checks the response sentence by sentence against its source files:
- Green text is marked Weave AI Verified.
- Red text is marked Flagged and needs human review.
- The verification panel explains why each statement was verified or flagged.
Running sentence-level data verification
Note: The completion percentage may not reach 100%. Boilerplate and other text that does not require source support can remain unverified.
If you edit a factual statement after verification, review it again to confirm that the new wording still matches the source.
Export the response
11. Export the draft
Open the three-dot menu and select the DOCX or PDF export option.
Exporting the reviewed response
Your exported file includes the content, tables, and figures currently shown in the response. After the response is finalized and submitted, upload the final submitted response to the Data Room if it is not already there. Then attach it to the original question in HAQ Manager.
This keeps the question and final submitted response connected for future reference. It also makes the response available in the Data Room so it can be added as a source file when similar questions arrive.
FAQ
Q: Can I change the source files after Create Response was clicked?
Yes. In Template view, you can add or remove source files for each question before generating or regenerating its response.
Q: What should I do if the response keeps using the wrong structure?
Return to Template view and make the Response Guidance more explicit. Define the task and the exact format you want before generating the section again.
Q: Why did data verification not reach 100%?
Some text, including boilerplate, may not require source evidence. Focus on reviewing factual statements that are flagged or remain unsupported.
Q: Can multiple people work in the same response?
Yes. Collaborators can work on different questions in the same response and use comments to coordinate review.
Q: Can I restore an earlier version after accepting a refinement?
Yes. Open Version History, preview the earlier version, and restore it if needed.
Quick Reference: Author a health authority response
- Open the assigned question file with View Response.
- Select a question in Template view.
- Customize Response Guidance using Context, Task, and Format.
- Confirm the purple source-file tags.
- Click Save and Generate for that question.
- Review the draft and trace key claims in Sources.
- Use Refinement or manual edits for targeted changes.
- Add comments for collaborators.
- Run Editing > Verify and review flagged statements.
- Export the response as DOCX or PDF.